Student Payment Procedures

Your CMU student Populi Portal will display your charges based on your registration. Charges for housing and meal plan, additional student fees, and credits for awards (scholarships and bursaries) will be added to accounts later in the summer.

To view your pending charges:

• Select “Financial” on your menu bar.
• Select “By Term” on the next menu bar.
• Use the drop-down menu to select “Fall 2024” or "Winter 2025" (as well as “2024-2025: Fall/Winter” if you will be taking courses that overlap the semesters).

Once charges are invoiced, you will see the amounts of “Unpaid Invoices" as well as any “Applied Payments/Credits”

• The Financial Aid tab will show any awards that have been offered
• The "Pay Now" amount is the sum of your invoices, minus any credits for classes dropped with refunds, minus any expected awards/scholarships, minus any expected governmental financial aid. It is the amount to “pay now”. Please see below for Accepted Payment Methods.

Account charges will be posted to your account in the following way:

• Tuition and course fees will be posted within one business day of completing a course registration.
• Housing fees, meal plans fees, and other fees will be posted in mid-August.
• Athletics team fees will be posted after teams are finalized and prior to the payment deadline.
• Scholarships and bursaries will be posted in mid-August.

Payment Deadlines (except MBA Program, see more information below)

Undergraduate and graduate fees are payable by semester and are due by the following dates. Note that some students are required to pay advance deposits (see “Advance Deposit Procedures” below).

Payment Deadlines by Semester

• Fall: September 6, 2024
• Winter: January 8, 2025
• Summer: May 5, 2025

All semester fees (including tuition, housing, food, and all other fees) must be paid by the due dates, unless alternative payment arrangements have been made with the Financial Aid Office.

Any charges added to the account after the semester due dates are due immediately. Students should make financial contingency plans for any delay of receiving funds or for receiving less in student aid or loans than anticipated. A delay in receiving funding, including applying for or receiving your student aid funds (government grants, bursaries, and loans), does not extend your tuition payment due date or alter the amount due.

Contact the Financial Aid Office before the due date to discuss your financial situation if you expect a delay.

Deferred Payment Plan via Automatic Withdrawals (offered by Rotessa Installment Plans)

Deferred payment plans provide approved students the option to pay in installments by having payments automatically withdrawn from their bank accounts through the semester.

Some restrictions apply and approval is required for participation. MBA students are not eligible for deferred payment plans. Students may contact the Financial Aid Office to apply for a deferred payment plan. If a deferred payment plan is approved, the following schedule applies:

Fall	1/3 due September 6 (in-person)	1/3 due October 4	1/3 due November 1
Winter	1/3 due January 8 (in-person)	1/3 due February 7	1/3 due March 7

 

• Only those spring/summer courses that are registered by May 2 are eligible for consideration of a payment plan.
• Funds can only be withdrawn from Canadian bank accounts and the minimum account balance to participate is $800.
• A fee of $65 will be charged per semester. (Fee subject to change; see the Tuition and Fees page for current fee.)
• A missed payment fee of $100 applies to all payments that are not successfully processed.
• After two missed payments, the student will be removed from the payment plan, all remaining fees are due immediately and the student will be put on “Financial Hold” until the account is paid in full (see “Financial Default” below).
• Students demonstrating a pattern of non-payment will not be approved for further payment plans.

Advance Deposit Procedures

Most students are required to pay advance deposits. Advance deposits are payments due in advance of account charges being posted to a student’s account.

Advance deposits will be applied to fees at the time the fees are incurred. If the advance deposit is not enough to pay for the total fees due, any outstanding account balance must be paid by the regular payment deadline. If the advance deposit is more than the fees due, the prepaid balance will be carried forward and applied to the next semester’s fees.

Incoming Undergraduate Domestic Students

Undergraduate students who are Canadian citizens or permanent residents of Canada must pay a non-refundable tuition deposit of $200 CAD when they accept their offer of admission to CMU. This deposit is required for applicants to gain access to their Populi student account, through which course registration occurs. The payment is credited towards tuition once registered.

Incoming Undergraduate International Students Already Residing in Canada on Valid Study Permits

Undergraduate students already residing in Canada on valid study permits must pay a tuition deposit of $1,000 CAD when they accept their offer of admission to CMU. This deposit is required for applicants to gain access to their Populi student account, through which course registration occurs.

Incoming Undergraduate International Students (except International Students Already Residing in Canada on Valid Study Permits)

• Undergraduate students needing to apply for a Canadian study permit must pay a $10,000 CAD tuition deposit to receive their Letter of Acceptance (LOA) and Provincial Attestation Letter (PAL).
• Upon meeting admission requirements, international undergraduate applicants will receive an Eligibility Letter, which is not an official LOA for study permit applications. Upon receiving an Eligibility Letter, applicants must pay their tuition deposit to Canadian Mennonite University. The deadlines to pay the $10,000 CAD tuition deposit are June 30 for fall entry and October 31 for winter entry. We may permit USA citizens and permanent residents to pay their deposit after these deadlines on a case-by-case basis.
• The LOA and PAL are issued once the student has a $10,000 CAD balance in their student account.
• The tuition deposit is non-refundable, unless the student shows proof of a study permit denial from Immigration, Refugees and Citizenship Canada (IRCC). Refunds are subject to a $100 CAD administration fee.

First-Year Graduate International Students

• Upon meeting admission requirements, international applicants receive an Eligibility Letter, which is not an official LOA for study permit applications. Upon receiving an Eligibility Letter, applicants must pay their tuition deposit to Canadian Mennonite University.
• Graduate students needing to apply for a Canadian study permit must pay a $8,000 CAD tuition deposit to receive their Letter of Acceptance (LOA) and Provincial Attestation Letter (PAL). For Fall entry, June 1 is the deadline to make this deposit. For Winter entry, September 15 is the deadline. However the sooner it is made, the sooner the PAL and LOA can be issued.
• The LOA and PAL are issued once the student has a $8,000 CAD balance in their student account.
• The tuition deposit is non-refundable, unless the student shows proof of a study permit denial from Immigration, Refugees and Citizenship Canada (IRCC). Refunds are subject to a $100 CAD administration fee.

Accepted Payment Methods

Pay Through Online Banking (CMU’s preferred payment method)

• Login to your on-line bank account.
• Go to the function where you pay bills.
• Select “Canadian Mennonite University” as the payee.
• Your account number is your student number (no hyphens or spaces).

Pay In-Person (North Side Finance Office, first floor, A Wing across from Laudamus Auditorium).

• Cash: Canadian and US dollars are accepted.
• By cheque: payable to “Canadian Mennonite University”, drawn on Canadian or US bank accounts.
• By debit card: you may need to call your bank beforehand to temporarily increase your daily purchase limit.
• By credit card: a 2.4% fee will be added. This not the recommended payment option.

Pay Online via Populi

• By credit card: a 2.4% fee will be added. This is not the recommended payment option.

International Payments

• International online transactions are processed through either Flywire or PayMyTuition.
• For payments regarding application fees, make payments through the Slate application portal.
• For all other payments, click on your choice of international payment provider below to send payments to CMU:

Refunds

Refunds, if approved by CMU Finance, are returned to the original payor by the original method of payment. For example, payments received through Flywire will be returned to the original account through Flywire.

• First year domestic students and all returning students may request a refund of their account balance.
• Students subject to the Deposit Proceedures are not eligible for refund until the end of the second semester of enrollment unless the student withdraws their enrollment before that time or is denied a study permit.

Financial Default

Students who have balances owing beyond the payment due dates, have defaulted on an automatic withdrawal plan or do not make sufficient payment arrangements are in financial default.

CMU will take the following steps after a student is in default:

• A late fee of $100 will be applied to the account.
• A late payment fee of 2% of their outstanding balance will be applied monthly for the duration of the semester.
• Students’ academic records will be placed on “Financial Hold” and their grades, grade reports, graduation parchments, and transcripts will be withheld.
• Students may be asked to stop using services, including participating on athletic teams, participation in graduation activities, and rent and board services.
• Students whose accounts are overdue are not permitted to register or attend classes in a subsequent semester. A student will be de-registered from classes if the student is in default 10 weeks past the original date fees are due. A student may re-enroll in courses (based on course availability) once removed from financial hold.
• Students who have been in financial default in one or more previous semesters and have paid the outstanding account balance may be required to meet with a student financial advisor, be placed on a payment plan, or be required to pay the semesters tuition in full before being allowed to register in courses.
• Where the tuition has not been paid, the T2202 Tuition and Education Amounts Certificate will be reduced by the amount unpaid. Payments received are always allocated first to other services and last to tuition in each semester.
• Accounts may be sent to a collection agency.

MBA Program

• The costs of the program are listed on the MBA program website. Fees are listed in American dollar currency and a Canadian dollar conversion rate is calculated in July before the start of the program and is applied for the full length of the 22-month program.
• The cost of the program is approximately $36,000 CDN total for the full 22-month program. This includes all instructional costs, as well as food and lodging costs related to the two residencies. It does not include books, transportation to the residencies, or room and board (apart from the two residences).

MBA fees are due by the following dates (all cohorts, except for first year deposits. See “Advance Deposit Proceedures” above.)

• Fall: August 5, 2024
• Winter: January 6, 2025
• Summer: April 14, 2025

Financial Counselling

To assist students with financial questions staff in the Financial Aid Office are available to discuss your personal financial situation and help you create a plan to meet your financial requirements.

Income Tax and Benifit Return Information